The Financial Aid Program at the College is under the direction of the Director of Financial Aid and is operated by a full staff. The Financial Aid Committee acts as an advisory, review and decision-making council to the Director of Financial Aid.
Awarding of Financial Aid
Financial Aid is a process which involves many stakeholders: the Department of Education, the IRS, the family, the student, the Institution, the Financial Aid Office, the Admissions Office, and the Registrar, to name a few. Awarding financial aid is a process and takes time. Filing the FAFSA is the start of the process. The awarding process, once the Financial Aid Office receives all required information, takes 7 to 10 working days to complete.
Once all information is received, the Financial Aid Office can provide the student with a financial aid award. This notification and all notifications will be sent to the Student’s secure campus email account, unless the student has informed the financial aid office of their desire to receive all notifications though mail. The student positively agrees to receive electronic emails during the admissions application process. All students will be sent yearly via email a notification of these electronic notifications. The award letter will confirm if the student is eligible for any type of grant aid or scholarship aid. This letter will also confirm the amount and type of loan that the student is eligible for. Please note all students are eligible for loans unless: (1) they have defaulted on a previous loan, (2) they are academically ineligible to receive loans, or (3) they have used their maximum loan amount eligibility
Federal Financial Aid (Pell Grants, SEOG and Direct loans) are Title IV Funds. Eligibility requirements for Title IV funds In order to qualify for federal student aid, a student who first enrolls in a program of study on or after July 1 must have a high school diploma, a recognized equivalent of a high school diploma, or have completed a home school program. Documentation that a student needs to provide can be a copy of the high school diploma, or a copy of a final transcript from the high school showing the date when the applicant completed his or her education. A student who has not graduated from high school may provide General Educational Development (GED) certificate. Those students who have been home schooled must provide either of the following: a transcript or its equivalent that lists the courses completed by the applicant and that documents completion of high school. Such a transcript or the equivalent must be signed by the applicant’s parent or guardian, or a high school completion credential for home school provided for under state law. No financial aid can be awarded until the above requirement is met.
Students who are conditionally accepted by the Admissions‘ Office into a degree program or certificate of study, with the condition being final high school or college transcript, can receive FSA during the conditional term. Students who do not comply with the condition will lose future FSA and will not be allowed to continue with the certificate or degree pursuit.
Any financial aid commitment involving the use of federal funds is tentative and conditional upon subsequent congressional appropriations and actual receipt of the funds by the College. The Financial Aid and Scholarship Committee reserves the right on behalf of the College to review and cancel an award at any time because of changes in the student’s financial or academic status, changes of academic program or changes in the institutional award level.
For refunds and financial aid disbursement:
Refunds and financial aid disbursements are processed weekly and
require two business days for processing from the date the funds show
disbursed on your student Interact account. The process begins on Wednesday and the funds are disbursed on Friday.
Register here to select your method of student refund disbursement.
Student financial aid refunds are issued through Heartland. Be sure to
check your student e-mail for instructions on setting up your refund
delivery preference through Heartland. Click here to sign in to your Heartland account.
Federal Regulations - Cash Management
In an effort to protect students and insure their best interest, the U.S. Department of Education published new cash management regulations (34CFR668.161-167) via the Federal Register on October 30, 2015. The Program Integrity and Improvement rules require the College to maintain, account for, and disburse Federal Title IV funds in accordance to these regulations. In addition, refunding credit balances associated with Federal Title IV should always be in the best interest of the student. This webpage is published to comply with these regulatory reporting requirements.
On April 14, 2016 the College entered a service agreement with Heartland ECSI (Click here to see the actual contract). The agreement, and subsequent amendments for Heartland ECSI, does include services for handling student-related Title IV credit balance refunds and all other student refunds.
By July 1, 2017, the College is required to list major features and commonly assessed fees using the prescribed format being developed by the Consumer Financial Protections Board (CFPB).
By September 1, 2017, the College is required to disclose the total consideration, monetary and non-monetary, paid or received by the parties under the contract and update this information within 60 days of the new award year (academic year). In addition, the College is required to disclose contract data such as number of students that use the services of Heartland ECSI and the mean and median costs associated with these accounts within 60 days of the new award year.
Students are not required to use the services of ECSI in order to receive their refund via the United States Postal Service.
The websites below are to help students and other individuals:
Student Website – https://heartland.ecsi.net/index.main.html#/access/signIn This website where a student accesses their Refunds account to manage their refunds. Once signed in, students have the option to enroll in a delivery method (Direct Deposit, Discover and Paper Check).
Discover Website – www.DiscoverBank.com/student This is a Discover website where students can learn more about the account available under the Discover Student Deposits Program, fees, ATMs, FAQs, etc.
NOTE: All disclosures relating to these new regulations and banking services contract will be made to this webpage.
To better serve the students, the the College Financial Aid Priority deadline is July 1st. To receive full consideration for all aid sources, your application packet including the submission of all required documents, must be completed and received by the Financial Aid Office by noon on July 1st. Completed packets received after that time will still be processed for Pell Grant eligibility and Direct Loan eligibility. All tuition and fees are due by 7:00 p.m. on the last day of regular registration to avoid being removed from your registered classes. You may re-register (with payment) for your classes during the late registration period, provided space is available.
For more information on our Financial Aid programs and offerings, please click the links below.