In accordance with federal regulations set forth by The Higher Education Act of 1965, as amended, below is a summary of consumer information that must be disclosed to all students at the College. Each topic listed gives a brief description of the information that must be disclosed and explains how it may be obtained. If you need assistance obtaining information listed or you would like a paper copy, contact the Office of the Dean of Student Services or the respective location noted in each section. The Dean of Student Services may be contacted at 251-580-2122 or firstname.lastname@example.org
Family Educational Rights and Privacy Act (FERPA)
The College annually informs students of the Family Educational Rights and Privacy Act of 1974. This Act, which the institution fully complies, was designed to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Also, students have the right to file complaints with the Family Educational Rights and Privacy Act Office (FERPA) concerning alleged failures by the institution to comply with the Act.
In accordance with the Family Educational Rights and Privacy Act, students under the age of 21 who commits a violation of drug and alcohol policies and laws will have such violation(s) reported to their parents/guardians.
Local policy explains in detail the procedures to be used by the institution for compliance with the provisions of the Act. Copies of the policy are available to students in the Registrar’s Office. The policy is also printed in the annual College Catalog.
Questions concerning the Family Education Rights and Privacy Act may be referred to the Office of the Registrar at 251-580-2227.
It is the official policy of the Alabama Community College System and the College that no person in Alabama shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination or harassment under any program, activity, or employment.
The College encourages any students or employees who believe that they have been subjected to harassment on the basis of race, color, or national origin, to report the harassment to the College, and note the College’s commitment to take immediate action to eliminate the harassment, prevent its recurrence, and address its effects.
Any students or employees found to engage in acts of discrimination or harassment on the basis of race, color, or national origin, will be promptly disciplined and may include, if circumstances warrant, suspension or expulsion for said students and employees.
The College complies with nondiscriminatory regulations under Section 504 of the Rehabilitation Act of 1973, as amended, Title II of the Americans with Disabilities Act (ADA), Title IV, VI, and IX of the Civil Rights Act. Questions or concerns regarding Section 504 of the Rehabilitation Act of 1973, as amended, Title II of the Americans with Disabilities Act (ADA) should be directed to the ADA Coordinator, Dr. Brenda J. Kennedy, Vice President of Institutional Advancement & Student Development, telephone (251) 580-2180.
The President of the College has assigned responsibility for Titles IV, VI, and IX as follows:
These individuals can be contacted at the following address: 1900 U.S. Highway 31 South, Bay Minette, Alabama, 36507.
- Students with questions or any concerns, including discrimination or harassment, that are academic in nature should contact Emily Martin, the Dean of Instruction, telephone (251) 580-2140.
- Students with questions or any concerns, including discrimination or harassment, that are non-academic in nature should contact Michael G. Nikolakis, Dean of Student Services, telephone (251) 580-2122.
- Employees and other individuals who have questions or any concerns, including discrimination or harassment, should contact Laura Burks, Director of Human Resources, telephone (251) 580-2144.
Information on the College’s non-discrimination policy will be made available in large type upon request. Also this information will be read to any person making the request. Also, the College will distribute the statement in languages other than English, as necessary.
These individuals can be contacted at the following address: 1900 U.S. Highway 31 South, Bay Minette, Alabama , 36507. Information on the College’s non-discrimination policy will be made available in large type upon request. Also this information will be read to any person making the request.
recognizes that in order to efficiently and effectively carry out its
mission, and to maintain a climate that is conducive to its effective
and efficient operations, its employees and students must feel confident
that any valid compliant or grievance an employee or student may make
concerning the College will be promptly addressed by the appropriate
authorities. The procedure for resolving complaints and be found at the
The following pages in the College Catalog and Student Handbook can be of use:
Filing a Complaint or Report with the Title IX Coordinators - p 58
ADA Grievance Procedure - p 46
Personnel Grievance and Appeal Policy for Students and Employees - p 61
Alabama Commission on Higher Education Complaint Process and Procedure
student wishes to, they can pursue their complaint with the Alabama
Community College System by accessing the link below and following the
instructions on how to submit a complaint.
How to submit a Complaint
The College offers activities, programs, and services that promote academic support, leadership, and social and cultural experiences. An outline of student activities is included in the College Catalog and on the College’s website. Enquiries regarding student activities may be directed to the Dean of Student Services Office, 251-580-2122. Click here to review information regarding student activities.
Athletes Graduation Rates
Click here to view the Athletic Graduates Rates for 2011 through 2015. These figures do not include athletes who transferred into the College.
Facilities and Services for Disabled Students
Students with special needs are encouraged to speak with the Vice President of Institutional Advancement & Student Development, Dr. Brenda Kennedy, 251-580-2180. Information regarding the Americans’ with Disabilities Act (ADA) can be found here.
Student Body Diversity
Student Body Diversity information is reported to the National Center for Educational Statistics through the Integrated Postsecondary Education Data System (IPEDS). Click here for the entire report. For additional information about the diversity of the College’s student body, contact the Director of Institutional Effectiveness & Development, 251-580-2247.
Cost of Attending College
The tuition and fees to attend the College are listed in the semesterly course schedules and in the annual College Catalog. The estimated cost of attendance can be found here.
Tuition and fees are not the only cost associated with going to college. Possible additional cost include room, board, textbooks, travel expense and other expenses. When added together these cost form the estimated cost of attendance. Click here for more information.
The College has a refund policy that stipulates the amount of tuition and fees to be refunded to students who withdraw from classes during a term. This policy is published by the Business Office. The refund policy is included in the annual College Catalog and on the website. Information regarding the refund policy can be found on here. Questions regarding the calculations of refunds may be directed to the Business Office, 251-580-2217.
To be entitled to a refund of tuition and fees, students must officially withdraw in person by visiting the College’s Registrar’s Office and completing a withdrawal form. Additional details regarding the withdrawals procedures can be found here.
Withdrawal Procedures for Students Receiving Financial Aid
If you are receiving assistance from one or more student financial aid (SFA) programs (other than Work-Study) during a semester when you are due a refund under the College refund policy, you must return part of your refund to the financial aid program(s) involved. The refund repayment procedure can be found here.
Descriptions of Academic Programs and Majors
Information on the College’s academic programs and course offerings, students may refer to the annual viewbook, the semesterly course schedules, the annual College Catalog or on the website. Click here to view the webpage for majors.
Policy Regarding Transfer of Credit
The College is required to communicate its policy on transfer credit. Information on the College’s policies regarding transfer of credit is outlined in the annual College Catalog and has also been included in this section. Students or prospects with questions regarding transfer of credit may contact the Office of Student Development at 251-580-2104 or 251-580-2181. Information for transfer students can be found on here.
General Principles for Transfer of Credit
- Courses completed at other regionally accredited postsecondary institutions with a passing grade (D or higher, without being on probation or suspension) will be accepted for transfer as potentially creditable toward graduation requirements. Transfer students admitted on academic probation will have only course grades of “C” or better accepted for transfer.
- Awarding of transfer credit to fulfill graduation requirements will be based on applicability of the credits to the requirements of the degree sought.
- Credit may be extended based on a comprehensive evaluation of demonstrated and documented competencies and previous formal training.
Instructional Facilities and Labs
Information on the College’s instructional facilities and laboratories is available upon request from the Dean of Instruction’s Office, 251-580-2101. Click here for detailed campus maps and facility layouts of the College’s three campuses.
Faculty and Staff
An updated College Directory will be available soon for viewing. Until then, contact the Switchboard at 251-580-2100 for information.
The College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate in arts, science, and applied science degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-697-4500 for questions about the accreditation of the College. Information regarding accreditations is included in the annual College Catalog. For a full listing of accrediting entities for the College, refer to this page.
Copyright Infringement Policies
Information about the College’s policy related to the use of copyrighted material, including peer-to-peer file sharing, may be found under the System Network Policy heading as outlined in the annual College Catalog. A detailed outline of this policy and sanctions that may be imposed for violations can be found on here. Students and others are also reminded that copyright infringement is a federal offense punishable by law.
The primary purpose of student financial assistance programs at the College is to assist students with meeting the cost of their education. All students are encouraged to apply. The College is required to communicate the availability of financial aid programs to students and prospective students. Information regarding financial aid programs is included in the annual College Catalog and on the College’s website. Individuals may also contact the Office of Financial Aid at 251-580-2151.
Click here for information regarding financial aid programs, services, and application procedures. This information was pulled from pages 27 through 32 of the 2014-2015 College Catalog.
Rights and Responsibilities of Aid Recipients
Information regarding student rights and responsibilities is outlined below for review.
Students have the right to know the following information regarding financial aid at the College:
- Financial aid programs available.
- Educational programs and services available.
- Cost of attendance for programs.
- Application process for all financial aid programs, including deadlines.
- How financial aid recipients are selected.
- Procedures for appealing decisions made by Financial Aid staff members.
- How the College determines financial need.
- How and when students will receive financial aid funds.
- College refund policy.
- Job description and rate of pay for any job assigned under the Federal Work-Study program.
- How the College determines if students are making satisfactory academic progress and what happens if they are not.
Students have the following responsibilities:
- Completing applications correctly and on time.
- Reading and understanding all materials sent from the Office of Financial Aid and other agencies.
- Keeping copies of all documents submitted to the Office of Financial Aid.
- Knowing and complying with the rules governing financial aid received.
- Providing all documentation and information requested by the Office of Financial Aid.
- Registering for the number of hours required for financial aid disbursement.
- Maintaining satisfactory academic progress.
- Using financial aid only for expenses related to attending the College.
- Checking College student e-mail account for financial aid information.
- Keeping e-mail and mailing addresses up to date with the College and other financial aid agencies.
- Informing the Office of Financial Aid of all colleges attending or previously attended.
On November 5, 2000, Congress passed the College Scholarship Fraud Prevention Act to enhance protection against fraud in student financial assistance. According to the Federal Trade Commission, perpetrators of financial aid fraud often use luring lines to sell their scholarship services. Students should avoid any scholarship service or website which asserts any of the following statements:
- “This scholarship is guaranteed or your money back.”
- “You can’t get this information anywhere else.”
- “I just need your credit card or bank account number to hold this scholarship.”
- “We’ll do all the work.”
- “This scholarship will cost some money.”
- “You’ve been selected by a ‘national foundation’ to receive a scholarship” or “You’re a finalist” in a contest you never entered.
If you believe you have been the victim of scholarship fraud and wish to file a complaint, or want more information, call 1-877-FTC-HELP or visit the website at www.ftc.gov/scholarshipscams.
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Graduation, Transfer-Out and Retention Rates
The College maintains annual information regarding its graduation, transfer-out and retention rates for first-time full-time entering freshmen. While many students enter the College with varying educational goals, the College is required to disclose information for first-time, full-time entering freshmen who are certificate or degree-seeking undergraduates and have completed their programs within 150% of the normal time for graduation. Graduation, transfer-out and retention rates are reported to the Department of Education through the Integrated Postsecondary Education Data System (IPEDS). Data regarding the College’s graduation, transfer-out and retention rates can be seen by clicking here. Students may also request a copy of the report by contacting the Assistant to the Vice President for Institutional Advancement & Student Development, Office of Institutional Effectiveness & Development at 251-580-2101 or email@example.com.
Graduation and Retention Rates for Student Athletes
Information regarding student demographics for athletes must be provided to potential student-athletes, their parents, high school coaches, and guidance counselors when an athletically related student aid offer is made. For information, contact the Athletic Department, 251-580-2135 or firstname.lastname@example.org.
Athletic Program Participation and Financial Support
As part of the Equity in Athletics Disclosure Act, information on annual participation rates and financing of men’s and women’s sports in intercollegiate athletic programs is available upon request to students and the general public. For information or to receive a paper copy of the report, contact the Athletic Department, 251-580-2135 or email@example.com.
2015-2016 Athletic Graduation Survey
Employment for Graduates
Students wishing to review available job listings in the College’s service area may visit the Career Development Center in the Student Development Office on the Bay Minette Campus. For information via telephone, call the Office of Student Development at 251-580-2104 or 251-580-2181.
Campus Safety and Security
Each year, the College prepares a “Campus Security and Crime Report.” The report contains detailed information on campus police and security personnel, drug and alcohol abuse policies, sexual harassment policies, crime prevention, crime prevention tips, information on reporting criminal activity, and timely warnings regarding campus emergencies. The report also includes statistics concerning crimes on campus. For a complete copy of this report and to review additional information regarding campus security, contact the Dean of Student Services Office at 251-580-2122 or firstname.lastname@example.org
The College does not have a policy regarding vaccinations; however, the College is concerned about the health and well-being of all members of the College community. In this regard, the College encourages all students and employees to remain current on vaccinations as suggested by appropriate health authorities.
Do your part – register to vote!
According to the Alabama Secretary of State’s website, qualifications to vote in the State of Alabama for an individual are:
- Be a United States Citizen
- Reside in Alabama
- Be at least 18 years old
- Have not been convicted of a disqualifying felony (or have rights restored)
- Have not been legally declared “mentally incompetent” by a court
Interested in registering? The deadline is ten (10) days before a given election. To obtain an application to register to vote, visit the Alabama Secretary of State’s website.
Helpful Links for Statewide Data: